![]() ![]() Next you’ll work on the table itself, to get it looking just right. You’ll notice that changing the size of your text frame doesn’t change your table at all it simply aligns the frame on the page. We’ve explained how to lay out and typeset tables in Book Design Made Simple (pages 342 through 347), but if you don’t have the book in front of you, you can use these steps to format a simple table.įirst, get the text frame lined up on your page by dragging the whole frame onto your page and then adjusting the edges of the text frame to line up on your margins. So … you’re done, right? Well, not exactly.ĭon’t be discouraged if your table looks like a disaster in InDesign! We’ve imported a very simple Excel spreadsheet as an example, and you’ll see below that all of our bold and italic formatting has been lost, the columns are different widths than they were in Excel, the text frame is a different size than the table, and there is overset text (some rows at the bottom that don’t show). That’s right, whether you placed a table from Word or a spreadsheet from Excel, it is converted into a table in your InDesign document. Note that your spreadsheet has now become an InDesign table. Voila! You’ve successfully placed your Excel spreadsheet in InDesign. You want the spreadsheet to be separate from your other text frames for the time being, so click anywhere on a blank page or on your pasteboard to place the spreadsheet. Now your mouse pointer will be loaded with your Excel spreadsheet. Your Cell Range will be different than shown below, but no need to worry about it. The settings shown below are the default settings, and they are fine. Next you’ll see the Microsoft Excel Import Options dialog box. Make sure the Show Import Options box is checked, then click Open. Choose File>Place (or use the keyboard shortcut Ctrl/Cmd+D), then browse to select your Excel file. ![]() Click anywhere outside of any existing text or image frames to make sure nothing is currently selected. To import your Excel spreadsheet into an InDesign document, first open your InDesign document and choose the Selection Tool. Get started importing from Excel into InDesign And, because spreadsheets and tables rarely import into InDesign looking like they did in Excel and Word, we’ll give you a few tips on the easiest way to get started. Lucky for you, we have a tool that makes it very easy to merge multiple InDesign documents while avoiding some of these problems.Have you tried importing from Excel into InDesign? In Book Design Made Simple we walk you through importing tables from Word, but importing a spreadsheet from Excel is a bit different so we’ll walk you through it here. A lot could go wrong such as failure to incorporate all the data fields into the merged document. Merging multiple documents into one, as you can see from the tutorial above is not easy. Tips: How to Merge Multiple InDesign Files The problem with this process is that some of the data on the TXT or CSV file can be unavailable on the merged document. In the data merge panel, InDesign will create all the "variables" named in the CSV or TXT file. Step 4: Set the "Delimiter" and the "Encoding" used in your TXT or CSV file and then click "OK'. Step 3: Click on "Options" and the make sure "Show Import Options" is checked before selecting the file and clicking "Open'. Step 2: In the data merge panel that appears, click on the icon in the upper right corner and then choose "Select Data Source'. Step 1: Open the Data merge panel in InDesign by clicking on "Window > Utility > Data Merge'. Here's how you can import the data source file in InDesign: At the end of the process, the merged document contains the information from the target document repeated as many times as needed to accommodate the data from the CSV or TXT file. You also need the target document which can be an InDesign document that contains the data-field placeholders as well as other items that may remain the same as the merged document. This information can be in the form of fields and records and therefore a data-source file can be a CSV file or a TXT file. To merge data with an InDesign file, you need the data source file which often contains the varying information in each iteration of the target document. In this article we are going to look at some of the ways you can merge data in InDesign. This feature can be useful when you want to create hundreds of variations of documents like envelopes, mailing labels, and letters very quickly. You can merge various forms of data including CSV files or TXT files with InDesign documents. Merging a data file with InDesign lets you create multiple variations of the same document. ![]()
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